PHO Order Gathering and Events – Revision (Nov 17, 2021)

The requirement for Proof of Vaccination has changed within the latest PHO revision dated November 17, 2021.

The revised and latest viaSport BC Return to Play guideline can be viewed by clicking on this chart link.

The major changes to be aware of are:

  • Outdoor sport programs and events do not require proof of vaccination, which includes supervisors of all sport programs and events (Section D.1.)
  • For Indoor sport programs and events, the Order now clarifies that parents and volunteer supervisors of youth, are required to show proof of vaccination. This includes:
    • Those who receive an honorarium, or something similar, are considered volunteers (Section D.8.a)
    • Parents, even if required to be present for a youth sport activity; this includes parent and tot classes (D.8.b).
    • Anyone volunteering with children/youth, which includes those 21 and under (Section D.9)
  • For Indoor sport programs and events, the Order now clarifies that individuals who are employed to lead, supervise or assist with a program for children and youth are exempt from showing Proof of Vaccination (D.3)

It remains important to note that Regional COVID-19 Restrictions and/or Facility Operator Restrictions still apply and should be adhered to over and above the requirements within the PHO Order.

The November 17, 2021 PHO Order revision can be accessed at the following link:

Latest FHBC Communique (October 27, 2021)

You can download the PDF version of this communique here.

COVID-19 Response: FHBC (PSO) Return to Responsible Play Protocols PHO ORDER REVISION – YOUTH SPORT SUPERVISORS PROTOCOL (PROOF OF VACCINATION) – Second Edition – Communique #18


UPDATE – the following interpretive revisions have been added:

  • Outdoor youth sport: Supervisors* (12 and older) for youth sport events and programming must show proof of vaccination
  • Definition of supervisor: refers to a person leading, supporting or assisting a sport activity, but who is not working as an employee. This can refer to a coach, manager, official, or volunteer.


Dear Field Hockey BC Members,

Further to Communique #17 sent out yesterday afternoon and included below for reference, the following clarifications to the PHO Gathering and Events Order revision (dated October 25, 2021) were sought by FHBC today and have since been confirmed by viaSport BC:

  • Child and Youth field hockey program coaches, managers, volunteers AND OFFICIALS (those who have active supervisory interaction with Child and Youth field hockey program participants) are now required to show proof of FULL (Double) Vaccination for both indoor and outdoor field hockey activity.
  • The requirement to show proof of FULL (Double) Vaccination for both indoor and outdoor field hockey activity applies to all Child and Youth field hockey program coaches, managers, volunteers, and officials 19 years of age or older (19+).
  • Records of Vaccination: Local Sport Organizations (LSO’s) are allowed to keep written records of proof of vaccination from participants, as long as they have written consent from the participant to do so. These records may only be kept for the purposes of confirming that a participant has been vaccinated and can be kept until this PHO Order expires or is repealed.

Communique #17 (dated October 26, 2021):

Following a latest update to the PHO Gathering and Events Order (Proof of Vaccination) and subsequent confirmation from viaSport BC, I am writing to confirm that the previous Proof of Vaccination exemption for those charged with supervising YOUTH field hockey programming (programming for those Under 22 years of age) has now been removed. Youth field hockey program coaches, managers, and volunteers (those who have active supervisory interaction with Youth field hockey program participants) are now required to show proof of FULL (Double) Vaccination for both indoor and outdoor field hockey activity.

Unless the facility being utilized and/or hired is directly monitoring Proof of Vaccination, Local Sport Organizations (LSO’s) are responsible for checking that all field hockey program coaches, managers, and volunteers supporting Youth programming now have FULL (Double) Proof of Vaccination. Whilst it is likely that many of those charged with a supervisory role within Youth field hockey are classified as Adults under the PHO Order, it has yet to be clarified whether Youth supervisors between the ages of 12 and 22 will be required to show FULL (Double) Proof of Vaccination. FHBC expects to receive the necessary clarification within the next 24 hours. In the meantime, Local Sport Organizations (LSO’s) should consider it a responsible step to have all Youth supervisors over the age of 12 show FULL (Double) Proof of Vaccination.

For those Youth field hockey programs involving field of play officials (umpires), it may now also be necessary to these officials to be required to show FULL (Double) Proof of Vaccination. Clarification on the intent of the PHO Order revision in this case is also pending and expected to be received over the course of the next 24 hours.

The PHO Gathering and Events Order revision (Proof of Vaccination) can be accessed here:

For more information regarding Field Hockey’s COVID-19 response, please refer to the Field Hockey BC website at: Further reference material can also be found on the viaSport BC website at

Yours in sport,

Mark Saunders
Executive Director
Field Hockey BC
October 27, 2021

Interior Health – Provincial and Regional restrictions

The Provincial Health Officer (PHO) and Interior Health Medical Health Officers have announced Return to Play provincial and regional restrictions in the Interior region to stop the spread of COVID-19.

To note:

  • Competition is allowed
  • Spectators are allowed (up to 50 indoor and 100 outdoor). As always, this is at the discretion of the facility operator

Please click here to read the full restrictions.

Return to Sport Restart 2.0 – by viaSport

Download the PDF version of this chart here.
Click on the image below to enlarge it.

NOTE: Previous Return to Sport Plans had sport groupings (i.e. Group A, B, C, and D sports) as well as a cohort model. These concepts no longer apply to the Return to Sport Restart 2.0. The focus for Restart 2.0 is indoor and outdoor. Sports must follow the restrictions based on if the sport is taking place indoor or outdoor (e.g. if a typical indoor sport shifts to an outdoor setting, the sport follows outdoor rules).

DISCLAIMER – VIASPORT BC RETURN TO SPORT GUIDANCE: viaSport’s role in the Return to Sport process is to communicate timely updates and information to help the sport community plan its return. This information from viaSport is not intended for legal purposes and all sport organizations and participants are reminded to follow all current health orders and recommendations set out by the Office of the Provincial Health Officer. For the full disclaimer, please click here.

viaSport Frequently Asked Questions
Gathering and Events Order
Travel Restrictions in BC
B.C. Centre for Disease Control
Mask Mandate Order
COVID-19 (Limits on Actions and Proceedings) Regulation
Workplace Safety (December 16, 2020)
Government of BC COVID-19 Restrictions Information

Return to Play Frameworks & Attestation Form

Other Documents/Older Communiques


Responsible Return to Play FAQ

Can a member request a refund of the FHBC Membership Fee?

Membership registration fees will be refunded to all those registered members that do not get, or choose not to have, any opportunity to be active in field hockey programming or events in the current season.

Refunds must be requested by the member to FHBC. Any and all members not requesting an individual FHBC membership registration refund, will have their membership remain active until the end of the membership year (August 31, 2021). Should such registered members not have an opportunity to play field hockey in any capacity in the current season, then the option remains to request a refund or a credit to the following season.

Once a Field Hockey BC member has actively participated in the current membership year, regardless of the extent of such participation, membership fees are regrettably not eligible for reimbursement nor eligible for proration. This applies to both Field Hockey BC and Field Hockey Canada fees that form the full field hockey membership registration fee. Such a policy has recently been reviewed by the FHBC Board of Directors and applied to COVID conditions with the decision that membership fees would only be reimbursed to those members who have not actively participated.

For Club Fees’ refunds, please contact your club directly.

Can coaches and officials participate in more than one cohort?

The LSO’s safety plans – based on the  PSO’s (Provincials Sport Organization) framework and viaSport guidelines – will guide what an official can or cannot do. The FHBC framework and viaSport guideline continue to allow flexibility of movement for coaches or officials who are taking theses roles exclusively and that are able to maintain physical distancing protocols at all times. In this case, the PSO framework whilst recommending that officials be restricted to a single cohort, does allow movement to a second cohort as long as the official is able to maintain physical distancing protocols at all times. If an official cannot maintain physical distancing at all times then they are required to restrict participation to a single cohort.

Whose responsibility is it to provide sanitizing stations to the participants?

This would be a decision for the facility operator in the first instance and thereafter the LSO (Local Sport Organization).

Whose responsibility is it to put up signage related to COVID-19 measurements at the facility?

Signage for activities are responsibility of the LSOs running the activity.

Should volunteer Safety Officers have a FHBC Membership?

Yes. The FHBC Membership provides insurance coverage for every registered member involved in the activity, including full liability coverage to COVID-19 relate cases. Therefore, Safety Officers should register under the “Officials” membership type.

Is the Attestation Form completion and collection mandatory?

Yes. Attestation form completion by each participant ahead of every training session is mandatory. Attestation Forms are required to comply with health screening prior to activity, in the ability to track activity participants, and should an outbreak be applicable, to identify the contact group and monitor the isolation period required. It is understandable that this is a logistical challenge, however, it is in place to protect everyone associated with the activity.

Can an activity extrapolate field ratios and cohort limits by just 1 or 2 people?

No. Field ratios and cohort limits were developed to allow for the confident application of physical distancing rules and follow the PHO recommendations.  The zonal configuration and assessment of participant ratios was also made in consultation with technical and management staff at the club level in BC.

Does FHBC needs to approve the club’s safety plan?

No. FHBC does not need to approve the LSO plan; the LSO is required to formally approve it.

Can players share or be loaned equipment for sessions, if they don’t have them?

No. As much as we recognize the additional cost of such equipment to players, safety must come before convenience for a responsible return to play. The protocol should be for no sharing of equipment. For players who may have limited financial resources, KidSport and JumpStart financial assistance programs that could help in securing an individuals equipment by offsetting their player registration costs.

What should be done if a participant develops COVID-19 symptoms during a session?

This speaks to the framework requirement for an Emergency Action Plan (EAP) to be in place for the facility and session (illness policy and exit protocol from the facility). Any participant exhibiting signs of illness should follow a facility exit protocol as soon as signs of illness are identified and then follow a minimum of a ten-day period prior to return to activity. It further recommends that the participant obtain a referral to a health care provider should the following symptoms be evident:

– COVID-19-like symptoms
– Common cold symptoms
– Influenza (flu) symptoms
– Symptoms of any other infectious respiratory disease

Should such symptoms lead to a COVID positive test, then provincial and/or municipal health authority direction takes precedence for return to activity.