2023 Special General Meeting Zoom Link


Please find below the necessary information to join the FHBC Special General Meeting:

Topic: FHBC SGM – New Bylaw Proposal
Time: May 17, 2023 06:30 PM Vancouver

Join Zoom Meeting
https://us02web.zoom.us/j/85239790492?pwd=bGZ0T1JKNmhXbVVpYXRMQkFnbVUrUT09

Meeting ID: 852 3979 0492
Passcode: 539586

One tap mobile
+16475580588,,85239790492#,,,,*539586# Canada
+17789072071,,85239790492#,,,,*539586# Canada



 

Support a new field hockey turf in Vancouver


Field Hockey has a once in a generation opportunity to secure a second field hockey turf in Vancouver at Moberly/Ross Park in SE Vancouver – but we need to ACT as a COMMUNITY!

On Monday May 29th, the Vancouver Park Board will hold a public meeting to discuss the proposal to install a field hockey turf at Moberly/Ross Park, followed by a VOTE that evening. We need to gather our whole community and attend this meeting as a show of support for this field.

Please fill this 30-second form out to confirm your attendance at the below meeting. Please bring as many people as you can!

ATTENDANCE FORM HERE

The meeting and vote will take place Mon May 29th, 6:30pm @ VPB Head Office – 2099 Beach Avenue Vancouver, BC V6G 1Z4. Please wear field hockey attire – ideally from your field hockey club.

Please share this with the whole field hockey community – we need as many people there as possible!



 

Survey for Field Hockey BC’s strategic communications plan


Field Hockey BC and Monogram Communications are inviting members to complete a short survey on FHBC’s communications. We want to hear what our members think about the information, updates, resources and engagement opportunities that Field Hockey BC provides.

Survey context: Field Hockey BC has contracted Monogram Communications to conduct research towards the development of a formal communications strategy, which Monogram will present in September 2023. The ideas shared in this survey will help to inform Field Hockey BC’s communications strategy for the next five years.

Why it matters: Field Hockey BC (FHBC) is the Provincial Sports Organization (PSO) dedicated to supporting and developing field hockey in the province of British Columbia.

Sharing information and engaging with members and partners is integral to FHBC’s work of providing British Columbians with opportunities to experience the rewards and challenges of field hockey.

Please complete the survey here. The survey takes approximately 10 minutes to complete and it closes on May 21, 2023.

If you have any questions, please contact us.



 

Final Notice of Special (Extraordinary) General Meeting


Dear Field Hockey BC Members,

I am pleased to provide the final notice of motion for the May 17, Special (Extraordinary) General Meeting (under section 3.1.2 of FHBC’s bylaws):

‘That the bylaws of the Field Hockey British Columbia (FHBC) be rescinded and replaced with the revised bylaws that have been presented to the members, inclusive of the FHBC Transition Plan, effective September 1, 2023’.

Moved by Mark Vaughan, Director Business Development
Seconded by Gavin Caldecott, Vice President

The special (extraordinary) general meeting will take place May 17, 2023, at 6:30 pm, online via Zoom.

Please note, that following the Town Hall, the Board has made a modification to the proposed bylaw document, section 3.13 Voting at Meetings of Members – specifically the voting calculation formula.

The formula in the first draft calculated vote strength at 50% of a club’s total membership. This draft provides full proportional representation (i.e., 100% of a club’s total membership). This revised formula attempts to strike a balance between equity and fairness.

  1. Equity – all clubs get one vote
  2. Fairness – proportional representation ensures clubs receive share of the vote that reflects their membership number within the provincial total

The revised bylaws and transition plan and summary of changes can be found online here.

The current bylaws can be found online here.

As a polite reminder to the Community Communique dated April 26, 2023, that outlined voting registration for this general meeting and the management of proxy voting, please click here for more detail.

The following deadline has been set for the submission of an appropriate voting form or forms:

  • Deadline for Submission of Proxy Forms to FHBC: May 11, 2023
  • Deadline to Register as an Individual Voter: May 16, 2023

On behalf of the entire Board of Directors, I look forward to seeing you at the SGM on May 17.

Yours in Field Hockey,

Denise McGeachy
President, Field Hockey BC 



 

Umpire Development Opportunity in Victoria


Want to improve your own umpiring or umpire coaching? FHBC and MVPL will jointly host an umpire development opportunity to focus on key areas of the game while watching some of the top umpires and players in the country.

Facilitator: Alan Waterman – Olympic Umpire, FIH Umpire Manager
Q&A with FIH Umpires: Tyler Klenk, Meghan McLennan, Megan Robertson and Lelia Sacré
Price: FREE
Time: 2pm-6:30pm (3pm and 4:30pm match times)
Registration deadline: May 10th

Register through here: https://forms.gle/pQSFivPohxwbSMGB9



 

2023 Club Championship & Festival Program – Online Registration Instructions


Online Registrations for the 2023 Club Championship & Festival Program will open on Monday, May 1st at noon, and will close on Thursday, May 4th, at noon. This is a ‘first-come-first-serve’ registration as spots in each event are limited.

  • Team registrations with a blank roster will not fulfill the Team Entry Requirement; player # (Jersey) is mandatory for all U18 and U16 divisions
  • Nominating an Umpire is mandatory, except for travelling teams (from Island & Interior to Mainland; from Mainland & Interior to the Island)
  • Nominating a Technical Volunteer is mandatory for all teams

Whilst FHBC recognizes the value of inclusivity, it remains essential for teams wishing to register for the 2023 BC Club Championship and Festival Program to adhere to the Team Entry Deadline and Team Entry Requirements in each case. Team Entry submission after the published deadline in each case will not be accepted.

Refer to the Stakeholder Memo disseminated last year for more information about the operational and strategic direction of the 2023 FHBC Club Championship and Festival Program here. For more information about dates and locations, access the Club Championship page here. 

Follow the guide below to register your team.

Registration Guide

Registration opens on Monday, May 1st, at noon – closes on Thursday, May 4th, at noon


Log In / Creating an Account

Access Link – http://fhbcprograms.rampregistrations.com

If this is your first time registering in this new system, click on “Don’t have an account? Create one Here”.

Provide an email address and create a password.

Q: Can the same email address be used for more than one account?
A: No. Once an email address has been used to create an Account, it cannot be used again on a different account.


Account Dashboard

Once you log in, you will be taken to your account’s Dashboard. Select the option Tournament Registration on the right side of the screen.


Registration Page 1

STEP 1 – Choose the current season “FHBC Membership Season 2022-23”

STEP 2 – Choose the Club Championship or Festival you will be registering for

STEP 3 – There should be only one Division option; select the only one available

STEP 4 – Choose “Create a New Team” and enter your team’s name

STEP 5 – Choose a Team Contact / If the appropriate person is not listed, select Add a Family Member and enter the information

STEP 6 – For U14, U16 and U18, select the package for your team’s corresponding Tier (for U12 Festival teams, the Tier declaration will come on the next page)


Registration Page 2 – Nominated Umpires and Technical Volunteers

Travelling Teams (from Island & Interior to Mainland; from Mainland & Interior to the Island) are not required to nominate an Umpire; those teams should type “Travelling Team” for the Umpire related questions of the registrations process

STEP 1 – Enter the name of your nominated Umpire  – make sure to let the umpire know he/s is being nominated by your team

STEP 2 – Enter the Umpire’s email address

STEP 3 – Select the Umpire Level from the drop-down menu

STEP 4 – Enter the name of your nominated Technical Volunteer – expectations for volunteers differs for each event; please refer to the Club Championship Review Working Group Memo for more information

STEP 5 – Enter the Technical Volunteer’s email address

STEP 6 – Enter your Team’s colours (shirt, skirt/shorts, socks)

STEP 7 (FOR U12 FESTIVAL ONLY) – Declare your team’s tier


Registration Page 3 – Roster Submission

STEP 1 – Enter your roster – phone number and email addresses for players are NOT REQUIRED. A team registration with a blank roster will not fulfill the Team Entry Requirement

IMPORTANT: Jersey # is mandatory for all U18 and U16 players

Roster changes will be allowed after the registration process

STEP 2 – Enter your team’s Coaches and Managers – please provide email addresses for contact


Registration Page 4 – Payment

On this page, please review your registration information and pay by card



 

FHBC Special (Extraordinary) General Meeting – Voting Registration and Form Submission

You can download the PDF version of this communique here.


Ahead of the scheduled virtual Special (Extraordinary) General Meeting on the evening of May 17, 2023 (6.30pm PST), FHBC is sending out this communique to advise as to VOTING PROTOCOL ahead of this General Meeting.

For those Members wishing to attend and carry an individual vote or carry permissible proxy votes at the Special (Extraordinary) General Meeting, the following deadline has been set for the submission of an appropriate form or forms:

  • Deadline for Submission of Proxy Forms to FHBC: May 11, 2023
  • Deadline to Register as an Individual Voter: May 16, 2023

 

Submission of PROXY VOTING FORMS

FHBC has posted TWO forms associated with voting via Proxy at the 2023 FHBC Special (Extraordinary) General Meeting :

  1. The first form is a PROXY FORM LIST that a proxy holder is responsible for completion and submission to FHBC by the deadline of May 11, 2023.
  2. The second form is a PROXY VERIFICATION FORM/SUBMISSION that requires a member signature confirming the identity of the proxy holder who will carry their vote at the 2023 FHBC Special (Extraordinary) General Meeting.

The Proxy Holder is responsible for the SINGLE (all at one time) SUBMISSION of BOTH the PROXY FORM LIST and the SIGNED PROXY VERIFICATION(S) to FHBC by the deadline date of May 11, 2023.

For SIGNED PROXY VERIFICATION(S), members can utilize the posted PROXY VERIFICATION FORM and return this to the Proxy Holder, OR members may submit the following standardized information to the Proxy Holder by other means (for example as a photo file):

  • Title: 2023 FHBC Special (Extraordinary) General Meeting
  • Member Name
  • Member Membership #
  • Designation of Voting Right to Proxy Holder (Proxy Holder Name)
  • Member Signature

Both the PROXY FORM LIST Template and the PROXY VERIFICATION FORM Template can be accessed via the FHBC website from the FHBC General Meeting main page (here) or from the General Meeting Documents section of the FHBC website www.fieldhockeybc.com/documents/ under the heading 2023 Special General Meeting.

All PROXY VOTING Form submissions are to be returned to info@fieldhockeybc.com by May 11, 2023

 

Submission of an INDIVIDUAL VOTER FORM (for those members NOT carrying votes via proxy)

For members wishing to attend the 2023 FHBC Special (Extraordinary) General Meeting and vote as an individual, FHBC has created an INDIVIDUAL VOTER FORM that can be accessed from the FHBC website either from the FHBC General Meeting main page (here) or from in the General Meeting Documents section of the FHBC website www.fieldhockeybc.com/documents/ under the heading 2023 Special General Meeting.

All INDIVIDUAL VOTING FORM submissions are to be returned to info@fieldhockeybc.com by May 16, 2023

Following receipt and processing of a Voting Form Submission, FHBC will upload all relevant detail into the voting software being utilized for the 2023 Virtual FHBC Special (Extraordinary) General Meeting and communicate thereafter to those carrying votes on how they can access the voting software and cast votes at the SGM.

In the meantime, please do not hesitate to reach out and contact us at info@fieldhockeybc.com should you have any questions regarding the 2023 FHBC Special (Extraordinary) General Meeting.

Yours in sport,

Mark Saunders
Executive Director
Field Hockey BC
April 26, 2023



 

FHBC Bylaw Proposal Townhall Meeting


Following the notice on April 19th of the FHBC Special General Meeting, see below the access information for the Bylaw Proposal Townhall Meeting. It will take place April 26, 2023, at 6:30 pm, via Zoom. There will be a short presentation, followed by the opportunity to ask questions. The meeting is scheduled for 90 minutes maximum. FHBC’s legal counsel from SportLaw will be present to support with questions, as required.

Topic: FHBC Bylaw Proposal Townhall Meeting
Time: Apr 26, 2023 06:30 PM Vancouver
The meeting will be recorded and posted in the following days

Zoom Meeting: https://us02web.zoom.us/j/86106201003?pwd=R3JGNGsxaG9HQXNrOVVRUCtGWW5vdz09

Meeting ID: 861 0620 1003
Passcode: 302586

One tap mobile
+16473744685,,86106201003#,,,,*302586# Canada
+16475580588,,86106201003#,,,,*302586# Canada

The board of directors understands that the membership needs adequate time and opportunity to review the changes being proposed. The revised bylaws have been summarized in a single document (click here). The revised bylaws and transition plan, and summary of changes can be found here; the current bylaws can be found here.



 

Umpire Assessors Courses


Field Hockey Canada and Field Hockey BC are running two Umpire Assessors Courses. The first course will take place this weekend in Vancouver; registration closes on Thursday, April 27th.

Course 1 – Vancouver

April 29th – 9am-12pm & 1-3:30pm @ Eric Hamber
April 30th- 11:30am-2pm @ Eric Hamber
Course Conductors: Lelia Sacre & TBC
Fee: $82.20 (FHBC course fee $70 + FHC official fee & RAMP fee)
Registration Deadline: April 27yh

Course 2 – Surrey

May 27th @ 9am-12pm & 1-3:30pm @ FHBC Office
May 28th @ 10am-12pm @ Tamanawis
Course Conductors: Lelia Sacre and TBC
Fee: $82.20 (FHBC course fee $70 + FHC official fee & RAMP fee)
Registration Deadline: May 24th

Assessors course eligibility: must be 19+, have 5 years+ umpiring experience at minimum provincial level and hold a current certification (exceptions will be made on a case by case basis).

For any inquiries regarding the courses, please contact Hailey Yhap at hyhap@fieldhockey.ca. To register, follow the instructions here.



 

Notice of FHBC Special General Meeting


You can download the PDF version of this communique here.


Dear Field Hockey BC Member,

At the Field Hockey BC (FHBC) Annual General Meeting in February, I announced the FHBC board of director’s intent to revise to the society’s bylaws. Today I am writing to advise the members of a Special (Extraordinary) General Meeting (under section 3.1.2 of FHBC’s bylaws) to consider the following notice of the motion:

“That the bylaws of the Field Hockey British Columbia (FHBC) be rescinded and replaced with the revised bylaws that have been presented to the members, inclusive of the FHBC Transition Plan, effective September 1, 2023”.

Moved by Mark Vaughan, Business Development Director
Seconded by Gavin Caldecott, Vice President

The special (extraordinary) general meeting will take place May 17, 2023, at 6:30 pm, in a virtual capacity via Zoom.

The board of directors felt strongly that the membership needs adequate time and opportunity to review and understand the changes being proposed and we wanted to assure the ability to ask questions. Rather than reading through a track-changed document, the revised bylaws have been summarized in a single document (click here) and there will be a moderated open house for members to ask questions.

The Open House will take place April 26, 2023, at 6:30 pm, via Zoom. There will be a short presentation, followed by the opportunity to ask questions. The meeting is scheduled for 90 minutes maximum. FHBC’s legal counsel from SportLaw will be present to support with questions, as required.

To ensure the session is efficient as possible, please use this survey (click here) to submit your questions. You will have the option to ask questions anonymously if you wish. Please submit your questions no later than April 24, 4:00 pm.

The revised bylaws and transition plan and summary of changes can be found online here.
The current bylaws can be found online here.

FHBC will send out a second similar notice to membership on April 26, 2023 directing members as to how they may attend the virtual special (extraordinary) general meeting, as well as how members register to vote at the special (extraordinary) general meeting. Information on registering to vote will also include steps to register votes via proxy. This notice will also act as a reminder of the Town Hall meeting that evening and of the date and time for the special (extraordinary) general meeting.

On behalf of the entire Board of Directors, I look forward to the opportunity to engage with the members on these proposed bylaw changes.

Yours in Field Hockey,

Denise McGeachy
President, Field Hockey BC