You can download the PDF version of this communique here

Further to the first AGM notice circulation on January 3, 2023, FHBC is sending out a second of four planned community communiques in preparation for the upcoming VIRTUAL Field Hockey BC Annual General Meeting on February 8^th, 2023 (6.30pm). This second notice draws particular attention to the deadline for the submission of Formal Motions ahead of the AGM and also acts as a similar reminder of the deadline for submission of Nominations to the Board of Directors:

• Deadline for Submission of Formal Motions: January 19, 2023
  
• Deadline for Submission of Nominations to the Board of Directors: January 19, 2023
  

Submission of Formal Motions

FHBC has posted a Formal Motion Submission Form on the FHBC website that can be accessed from the General Meeting Documents section of the FHBC website www.fieldhockeybc.com/documents/ under the heading 2023 FHBC AGM. To submit a Formal Motion, please complete a Formal Motion Submission Form and return the form by January 19, 2023 to info@fieldhockeybc.com.

FHBC Board of Director Nominations

The following four FHBC Board of Director positions are up for election in 2023:

1. Vice-President
2. Domestic Director
3. Marketing Director
4. Athlete Program Director

FHBC has posted the terms of reference for each position above and the applicable nomination form in the General Meeting Documents section of the FHBC website www.fieldhockeybc.com/documents/ under the heading 2023 FHBC AGM. To nominate an individual for any of the Board of Director positions above, please complete a nomination form and return the form by January 19, 2023 to info@fieldhockeybc.com.

In addition and as a polite reminder, the full calendar outline for the submission of information and documentation ahead of the virtual FHBC AGM is as follows:

• AGM Date: February 8, 2023 at 6.30pm
  
• Deadline for Submission of Nominations to the Board of Directors: January 19, 2023
  
• Deadline for Submission of Formal Motions: January 19, 2023
  
• Release and Posting of Proxy Form Template: January 20, 2023
  
• Deadline for Submission of Proxy Form to FHBC: February 3, 2023
  
• Deadline to Register as an Individual Voter: February 5, 2023
  
• Deadline to Register Questions in advance of the AGM (Optional): February 6, 2023
  
• Virtual AGM Trial Run (Internal): February 7, 2023

The timeline above recognizes the level of complexity required when considering a virtually hosted AGM and in particular sets realistic submission deadlines designed to enable FHBC to pre-load election, motion, and voting detail into the supporting technology. Once such detail has been pre-loaded sufficient time remains for FHBC to communicate with members (most specifically voting members) as to how such technology will be utilized both in advance of and at the AGM.

FHBC intends to provide further AGM update/reminders scheduled for membership dissemination on January 20, 2023 and January 30, 2023. Each AGM update is intended to provide guidance as to due process ahead of pertinent calendar deadlines.

In the meantime, please do not hesitate to reach out and contact us at info@fieldhockeybc.com should you have any questions regarding the 2023 FHBC AGM.

Yours in sport,

Mark Saunders
Executive Director
Field Hockey BC
January 17, 2023

You can download the PDF version of this communique here

In preparation for the upcoming Field Hockey BC Annual General Meeting on February 8^th, 2023 (6.30pm), the Field Hockey BC Board of Directors and Staff wish to reach out to inform the membership that the 2023 AGM will be hosted in a VIRTUAL capacity utilizing both video conference and web-based voting technology. This is a similar format to that followed successfully by FHBC for both the 2021 and 2022 AGM.

FHBC will again be providing a series of advance notices to membership beginning with this communique outlining a calendar timeframe for the submission of information and documentation ahead of the 2023 virtual AGM:

• AGM Date: February 8, 2023 at 6.30pm
  
• Deadline for Submission of Nominations to the Board of Directors: January 19, 2023
  
• Deadline for Submission of Formal Motions: January 19, 2023
  
• Release and Posting of Proxy Form Template: January 20, 2023
  
• Deadline for Submission of Proxy Form to FHBC: February 3, 2023
  
• Deadline to Register as an Individual Voter: February 5, 2023
  
• Deadline to Register Questions in advance of the AGM (Optional): February 6, 2023
  
• Virtual AGM Trial Run (Internal): February 7, 2023
  

The timeline above recognizes the level of complexity required when considering a virtually hosted AGM and in particular sets realistic submission deadlines designed to enable FHBC to pre-load election, motion, and voting detail into the supporting technology. Once such detail has been pre-loaded sufficient time remains for FHBC to communicate with members (most specifically voting members) as to how such technology will be utilized both in advance of and at the AGM.

FHBC intends to provide similar AGM updates/reminders scheduled for membership dissemination on January 16, 2023; January 20, 2023; and January 30, 2023. Each AGM update is intended to provide guidance as to due process ahead of pertinent calendar deadlines.

This first AGM notice provides the opportunity to introduce due process for nominations to the FHBC Board of Directors:

FHBC Board of Director Nominations

The following four FHBC Board of Director positions are up for election in 2023:

1. Vice-President
2. Domestic Director
3. Marketing Director
4. Athlete Program Director

FHBC has posted the terms of reference for each position above and the applicable nomination form in the General Meeting Documents section of the FHBC website www.fieldhockeybc.com/documents/ under the heading 2023 FHBC AGM. To nominate an individual for any of the Board of Director positions above, please complete a nomination form and return the form by January 19, 2023 to info@fieldhockeybc.com. A reminder will be included in the January 16, 2023 update to follow.

In the meantime, please do not hesitate to reach out and contact us at info@fieldhockeybc.com should you have any questions regarding the 2023 FHBC AGM.

Yours in sport,

Mark Saunders
Executive Director
Field Hockey BC
January 3, 2023

Registration is now open for the 2023 Women’s Senior Indoor Championship that will happen in Duncan, BC, on Vancouver Island.

Dates: February 4^th & 5^th 2023
Location: Cowichan Community Centre – Duncan, BC
Cost: $350 per team
Registration Deadline: January 13^th, 2023

Download the Entry Form for more information and follow the instructions to register.

Cowichan Field Hockey Club is inviting those interested in participating in the 2023 U16 & U18 Girls Indoor Field Hockey Tournaments to register for the event that will be held next January on Vancouver Island at the Cowichan Community Centre, Duncan, BC.

You can access the registration forms here:
U16 Registration Form
U18 Registration Form

The deadlines for registering are December 31 (U16) and January 15 (U18). There is an early bird fee for both tournaments, and individuals are also welcome to join as there are always teams looking for players.

If you have any questions about this event, please contact cowichanindoorfh@gmail.com.

The 2022 Club Championships & Festival Program ‘first-come-first-serve’ ONLINE team registration window will open at 12pm (noon) on Monday, May 2nd, 2022, and will close at 12pm (noon) on Thursday, May 5th, 2022.

Note that spots are limited!

If the event you wish to apply for is “sold out”, and you would like to be put on the “Team Waiting List”, please send an email titled “Club Championships Waiting List” to info@fieldhockeybc.com and include your team and club name, division, gender and tier.

Registration fees per team for each of the Club Championship Events are as follows:

U18 Boys & Girls – $475
U16 Boys & Girls – $425
U14 Boys & Girls – $425
U12 Boys & Girls – $150

Registration link: https://www.fieldhockeybc.ca/fhbc/tournament.php

———-

By May 5th, ALL teams need to submit player rosters, as well as named umpires and technical official volunteers who can be scheduled for the event the team is entering. 

Travelling teams (those teams travelling outside of their region – Island teams travelling to the Mainland/Travelling Interior Teams/and Mainland Teams travelling to the Island), will be given an exemption from the naming of umpires.

Please, refer to the Stakeholder Memo disseminated last year for more information about the operational and strategic direction of the 2022 FHBC Club Championship and Festival Program.

Access the Club Championsips & Festival Program page for more information.

The Team Registration process will form TWO PARTS as it has done historically.

The PART ONE window of the Team Registration process will open on Wednesday, April 20^th, 2022. 

Each single club administrator or club contact will have the opportunity to nominate one (1) team per club, per club championship event for early registration. This early registration window will close on Wednesday April 27th, 2022. Please, coordinate within your club to ensure that only one early submission is being made per club, per championship event.

PART ONE consists of a team declaration window that enables club administrators to declare in advance the intent of entering a single team per club championship or festival event. The intent of this early ‘team declaration’ is to provide the opportunity for all clubs to enter at least one team into the Championship program. In the past some clubs have not been able to get a single team into an event due to the registration process only having a first-come-first-serve team registration window.

To return an early ‘team declaration’, please have a club designate reach out to request the registration form via info@fieldhockeybc.com or via phone at 604-737-3146.

The PART TWO window will be a ‘first-come-first-serve’ ONLINE team registration window which will open at NOON on Monday May 2^nd, 2022, and will close on Thursday May 5th, at NOON.

———-

Please note that, by May 5^th, ALL teams need to submit player rosters, as well as named umpires and technical official volunteers who can be scheduled for the event the team is entering. Travelling teams (those teams travelling outside of their region – Island teams travelling to the Mainland/Travelling Interior Teams/and Mainland Teams travelling to the Island), will be given an exemption from the naming of umpires.

More information regarding the role of the Technical Official Volunteer will be disseminated prior to the online team registration.

More information regarding event technical meetings for participating Team Managers will be disseminated following the online team registration deadline. 

In summary and dates for the diary:  

• April 20-27: an early registration window for clubs to manually nominate one team per event
• May 2-5: online ‘first-come-first-serve’ team registration

Registration fees per team for each of the Club Championship Events are as follows:

U18 Boys $475
U16 Boys $425
U14 Boys $425
U12 Boys $150

U18 Girls $475
U16 Girls $425
U14 Girls $425
U12 Girls $150

Please, refer to the Stakeholder Memo disseminated last year for more information about the operational and strategic direction of the 2022 FHBC Club Championship and Festival Program.

Registration is now open for the 2022 VIT. The tournament will take place from Saturday May 21 to Monday May 23 (Victoria Day).

Tournament Dates: May Long Weekend (May 21-23, 2022)
Tournament Venue: Burnaby Lake Sports Complex West – Three ‘field turf’ artificial surfaces
Tournament Schedule: Playing and Umpire Schedules will be posted following the event entry deadlines
Tournament Rules: 2022 VIT – Information and Tournament Rules
Entry Forms: BC Teams Registration Form | Out of Province Teams Registration Form

The deadline for registering and payment is Thursday April 14, 2022.

Registrations for the 2022 India Club Tournament are now open!

Entry Deadline: Friday, June 3rd, 2022
Tournament Dates: 23-26 June, 2022 @ Tamanawis Field, Surrey, BC

Download the Tournament Flyer and the Registration Form.

For more information, visit www.indiaclub.ca or contact info@indiaclub.ca.

Further to information circulated to Club Contacts in November and December 2021, Field Hockey BC is following up on behalf of the FHBC Club Championship Review Working Group (CCRWG) to both confirm the intent for Club Championship Programming in 2022, as well as to request expressions of interest from Community Clubs able and willing to support the HOSTING of the 2022 Club Championship Program. The CCRWG is pleased to announce and now confirm the following Club Championship Schedule for 2022:

In November 2021, FHBC circulated a 2022 Club Championship Stakeholder Memo to all Club Contacts which included a summary of the role and responsibility of the CCRWG and the principal elements for consideration within Club Championship Program execution. This Stakeholder Memo is again included as a frame of reference to this Community Communique and can be accessed at the following link:

https://fieldhockeybc.com/wp-content/uploads/2022/02/2021-FHBC-Club-Championship-Review-Working-Group-Memo-to-Community-Stakeholders-November-25-2021.pdf

In announcing the 2022 Club Championship schedule and as can be referenced from the table above, FHBC and the CCRWG is requesting further consideration from Community Clubs in the willingness and ability to assist Program delivery in the creation of a CLUB CO-HOSTING ROLE in support of each event. To date, each Under 14 through Under 18 Championship in 2022 has a single CLUB HOST already secured and the ask as it was in November 2021 is again for additional support from a second Community Club to Co-Host in each case. In the case of the Under 12 Festival there is still the need for two Club Hosts to take on a Co-Hosting role. Club Hosts would be required to support the following for any Club Championship Division or Tier:

• Facility Set-Up and Take-Down Support
• Technical Officiating Support (Match Management, Timing and Score Keeping)
• Game Day Officials Support and Coordination
• Game Day Team Support and Coordination
• Coordination of Presentations
• Submission of Results (for FHBC Posting)
• Submission of Expense Receipts to FHBC (as may be eligible)

For more information and for a Club Championship Host Guideline example, please refer to the following Program link on the FHBC Website:  https://fieldhockeybc.com/events/club-championships/

For any Community Club wishing to return an expression of interest in supporting the 2022 Club Championship Program as a CLUB HOST, please return an e-mail with Club Contact/Follow-Up Detail to info@fieldhockeybc.com by March 21, 2022. FHBC and the CCRWG thank all Community Clubs and Community Club Contacts in advance for their due consideration.

FHBC looks forward to releasing specific Team Registration Information for the 2022 Club Championship Program at the end of March 2022. FHBC also hopes to be announcing at the same juncture a full Club Championship and Festival Hosting Commitment for 2022.

Yours in sport,

Mark Saunders
Executive Director
Field Hockey BC
February 28, 2022

Dear Field Hockey BC Members,

Following this week’s very welcome Provincial Health Office (PHO) announcement allowing for the BC Organized Sport Sector to return to Tournament and Event delivery, Field Hockey BC (FHBC) is pleased to announce that planning for tournament and event delivery through the Society will continue in earnest ahead of the 2022 Spring and Summer season. The following Tournament and Event list represents the Society’s ongoing planning and preparation commitment:

2022 Tournament and Event Calendar Schedule (March-August 2022)

• Regional Female U18/U16 Talent Identification Camp (Vancouver Island) – March 1 – March 15 (select weeknights)
• Regional Female U18 Talent Identification Camp (Mainland) – March 18-20
• Regional Female U16 Talent Identification Camp (Mainland) – March 25-27
• Regional Female U18/U16 Talent Identification Camp (Interior) – April 13 & 27
• Provincial Female U18 Talent Identification and Selection Camp (Centralized – Mainland) – April 15-17
• Provincial Male U18 Talent Identification and Selection Camp (Centralized – Mainland) – April 15-17
• Provincial Female U16 Talent Identification and Selection Camp (Centralized – Mainland) – May 21-23
• Provincial Male U16 Talent Identification and Selection Camp (Centralized – Mainland) – May 21-23
• Vancouver International Tournament (VIT) – May 21-23
• U18 Female BC Club Championship (Tier 1 – Surrey) – May 27-29
• U18 Female BC Club Championship (Tier 2 – Surrey) – May 27-29
• U18 Male BC Club Championship (West Vancouver) – June 3-5
• U12 Female and Male BC Club Festival (Burnaby) – June 4-5
• U16 Male BC Club Championship (West Vancouver) – June 11-12
• U14 Female BC Club Championship (Tier 1 – Victoria) – June 10-12
• U14 Female BC Club Championship (Tier 2 – Victoria) – June 10-12
• U14 Male BC Club Championship (West Vancouver) – June 18-19
• U16 Female BC Club Championship (Tier 1 – UBC) – June 17-19
• U16 Female BC Club Championship (Tier 2 – UBC) – June 17-19
• U18 Female National Championship (Surrey) – July 29-August 3
• U18 Male National Championship (Surrey) – July 29-August 3
• U16 Female National Championship (Surrey) – August 9-14
• U16 Male National Championship (Surrey) – August 9-14

FHBC in partnership with both the BC Club Community and Field Hockey Canada very much look forward to a return to what we hope will be a full Spring and Summer Tournament and Event schedule. Information relative to the events listed above will continue to be posted on the FHBC website and disseminated to members and club contacts alike. Should you have questions, please do not hesitate to reach out to any member of the FHBC Staff team who will be happy to assist.

Yours in sport,

Mark Saunders
Executive Director
Field Hockey BC
February 17, 2022