Registration is now open for the Vancouver International Tournament (VIT)

Registration is now open for the Vancouver International Tournament (VIT), to be held May 18-20, 2024 at Burnaby Lake Sports Complex West. Get your team together and join us for what will be a great weekend of hockey and fun!
Note: ‘For those participating in the Women’s Masters Division, please note that the rule permitting under-age players has been revised for the 2024 VIT. The previous allowance of up to four underage players per team has been reduced for 2024 to an allowance of up to two underage players per team’.
Registration deadline is April 14, 2024

CALL FOR TEAMS: The Pat Hall Masters Tournament

We have been advised of a Masters level playing opportunity for Women being hosted Vancouver Island.  Please see the below message from the Tournament organizing committee, and reach out to Alanna or Ronnie directly if you have any questions.


We are pleased to welcome Masters teams to the 2024 Pat Hall Masters Tournament, named after the late Patricia Hall who was a pillar of field hockey on Vancouver Island, in BC and in Canada. Pat helped orchestrate the island-hosted Masters Tournament for a number of years so it only seems fitting that the first year after her passing the tournament is renamed in her honour. Please find the below information ahead of the tournament.

What: Pat Hall Masters Tournament
When: Saturday March 30 and Sunday March 31, 2024 (Easter Weekend)
Where: Shawnigan Lake School (water-based and rubber-based turfs)
Who: Women’s Masters teams (players must be 30 years of age or older)
Cost: fee will be per team and dependent on number of teams

Please express your interest in submitting a team as soon as possible so the committee can start to plan the budget and schedule. 

Team registration notes: Exceptions for under-age players, particularly for goalkeepers, may be made by approval of the committee. Please submit requests in writing. Players must be on a single team’s roster for the duration of the tournament. Hyde-Lay pavilion will be available throughout the tournament for teams to socialize and take cover as needed.

Please submit expression of interest or any questions to:
Alanna Martin (abcdmartin@shaw.ca) and Ronnie Lee (leeronnie19@gmail.com)

2023 Vancouver International Tournament (VIT)

Once again, we had a great VIT this year, with lots of fun! Thank you to all the teams that participated and the officials and vendors who helped make this event an enjoyable experience for everyone involved.

Divisional Winners – Women’s Masters Division

1st – Hopeful Olympians

2nd – PanAm Roja

3rd – PanAm Blanca

Divisional Winners – Mixed Social Division

1st – Kozmopolitan

2nd – Victoria Rebels

3rd – Wizards of Booze / Okanagan

Divisional Winners – Women’s Social Division

1st – South Okanagan

2nd – Tri-City Eagles

3rd – Incredibelles

Spirit of Judy Broom Award

Spoon Squad

2023 Special General Meeting Zoom Link


Please find below the necessary information to join the FHBC Special General Meeting:

Topic: FHBC SGM – New Bylaw Proposal
Time: May 17, 2023 06:30 PM Vancouver

Join Zoom Meeting
https://us02web.zoom.us/j/85239790492?pwd=bGZ0T1JKNmhXbVVpYXRMQkFnbVUrUT09

Meeting ID: 852 3979 0492
Passcode: 539586

One tap mobile
+16475580588,,85239790492#,,,,*539586# Canada
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Final Notice of Special (Extraordinary) General Meeting


Dear Field Hockey BC Members,

I am pleased to provide the final notice of motion for the May 17, Special (Extraordinary) General Meeting (under section 3.1.2 of FHBC’s bylaws):

‘That the bylaws of the Field Hockey British Columbia (FHBC) be rescinded and replaced with the revised bylaws that have been presented to the members, inclusive of the FHBC Transition Plan, effective September 1, 2023’.

Moved by Mark Vaughan, Director Business Development
Seconded by Gavin Caldecott, Vice President

The special (extraordinary) general meeting will take place May 17, 2023, at 6:30 pm, online via Zoom.

Please note, that following the Town Hall, the Board has made a modification to the proposed bylaw document, section 3.13 Voting at Meetings of Members – specifically the voting calculation formula.

The formula in the first draft calculated vote strength at 50% of a club’s total membership. This draft provides full proportional representation (i.e., 100% of a club’s total membership). This revised formula attempts to strike a balance between equity and fairness.

  1. Equity – all clubs get one vote
  2. Fairness – proportional representation ensures clubs receive share of the vote that reflects their membership number within the provincial total

The revised bylaws and transition plan and summary of changes can be found online here.

The current bylaws can be found online here.

As a polite reminder to the Community Communique dated April 26, 2023, that outlined voting registration for this general meeting and the management of proxy voting, please click here for more detail.

The following deadline has been set for the submission of an appropriate voting form or forms:

  • Deadline for Submission of Proxy Forms to FHBC: May 11, 2023
  • Deadline to Register as an Individual Voter: May 16, 2023

On behalf of the entire Board of Directors, I look forward to seeing you at the SGM on May 17.

Yours in Field Hockey,

Denise McGeachy
President, Field Hockey BC 



 

2023 Club Championship & Festival Program – Online Registration Instructions


Online Registrations for the 2023 Club Championship & Festival Program will open on Monday, May 1st at noon, and will close on Thursday, May 4th, at noon. This is a ‘first-come-first-serve’ registration as spots in each event are limited.

  • Team registrations with a blank roster will not fulfill the Team Entry Requirement; player # (Jersey) is mandatory for all U18 and U16 divisions
  • Nominating an Umpire is mandatory, except for travelling teams (from Island & Interior to Mainland; from Mainland & Interior to the Island)
  • Nominating a Technical Volunteer is mandatory for all teams

Whilst FHBC recognizes the value of inclusivity, it remains essential for teams wishing to register for the 2023 BC Club Championship and Festival Program to adhere to the Team Entry Deadline and Team Entry Requirements in each case. Team Entry submission after the published deadline in each case will not be accepted.

Refer to the Stakeholder Memo disseminated last year for more information about the operational and strategic direction of the 2023 FHBC Club Championship and Festival Program here. For more information about dates and locations, access the Club Championship page here. 

Follow the guide below to register your team.

Registration Guide

Registration opens on Monday, May 1st, at noon – closes on Thursday, May 4th, at noon


Log In / Creating an Account

Access Link – http://fhbcprograms.rampregistrations.com

If this is your first time registering in this new system, click on “Don’t have an account? Create one Here”.

Provide an email address and create a password.

Q: Can the same email address be used for more than one account?
A: No. Once an email address has been used to create an Account, it cannot be used again on a different account.


Account Dashboard

Once you log in, you will be taken to your account’s Dashboard. Select the option Tournament Registration on the right side of the screen.


Registration Page 1

STEP 1 – Choose the current season “FHBC Membership Season 2022-23”

STEP 2 – Choose the Club Championship or Festival you will be registering for

STEP 3 – There should be only one Division option; select the only one available

STEP 4 – Choose “Create a New Team” and enter your team’s name

STEP 5 – Choose a Team Contact / If the appropriate person is not listed, select Add a Family Member and enter the information

STEP 6 – For U14, U16 and U18, select the package for your team’s corresponding Tier (for U12 Festival teams, the Tier declaration will come on the next page)


Registration Page 2 – Nominated Umpires and Technical Volunteers

Travelling Teams (from Island & Interior to Mainland; from Mainland & Interior to the Island) are not required to nominate an Umpire; those teams should type “Travelling Team” for the Umpire related questions of the registrations process

STEP 1 – Enter the name of your nominated Umpire  – make sure to let the umpire know he/s is being nominated by your team

STEP 2 – Enter the Umpire’s email address

STEP 3 – Select the Umpire Level from the drop-down menu

STEP 4 – Enter the name of your nominated Technical Volunteer – expectations for volunteers differs for each event; please refer to the Club Championship Review Working Group Memo for more information

STEP 5 – Enter the Technical Volunteer’s email address

STEP 6 – Enter your Team’s colours (shirt, skirt/shorts, socks)

STEP 7 (FOR U12 FESTIVAL ONLY) – Declare your team’s tier


Registration Page 3 – Roster Submission

STEP 1 – Enter your roster – phone number and email addresses for players are NOT REQUIRED. A team registration with a blank roster will not fulfill the Team Entry Requirement

IMPORTANT: Jersey # is mandatory for all U18 and U16 players

Roster changes will be allowed after the registration process

STEP 2 – Enter your team’s Coaches and Managers – please provide email addresses for contact


Registration Page 4 – Payment

On this page, please review your registration information and pay by card



 

FHBC Special (Extraordinary) General Meeting – Voting Registration and Form Submission

You can download the PDF version of this communique here.


Ahead of the scheduled virtual Special (Extraordinary) General Meeting on the evening of May 17, 2023 (6.30pm PST), FHBC is sending out this communique to advise as to VOTING PROTOCOL ahead of this General Meeting.

For those Members wishing to attend and carry an individual vote or carry permissible proxy votes at the Special (Extraordinary) General Meeting, the following deadline has been set for the submission of an appropriate form or forms:

  • Deadline for Submission of Proxy Forms to FHBC: May 11, 2023
  • Deadline to Register as an Individual Voter: May 16, 2023

 

Submission of PROXY VOTING FORMS

FHBC has posted TWO forms associated with voting via Proxy at the 2023 FHBC Special (Extraordinary) General Meeting :

  1. The first form is a PROXY FORM LIST that a proxy holder is responsible for completion and submission to FHBC by the deadline of May 11, 2023.
  2. The second form is a PROXY VERIFICATION FORM/SUBMISSION that requires a member signature confirming the identity of the proxy holder who will carry their vote at the 2023 FHBC Special (Extraordinary) General Meeting.

The Proxy Holder is responsible for the SINGLE (all at one time) SUBMISSION of BOTH the PROXY FORM LIST and the SIGNED PROXY VERIFICATION(S) to FHBC by the deadline date of May 11, 2023.

For SIGNED PROXY VERIFICATION(S), members can utilize the posted PROXY VERIFICATION FORM and return this to the Proxy Holder, OR members may submit the following standardized information to the Proxy Holder by other means (for example as a photo file):

  • Title: 2023 FHBC Special (Extraordinary) General Meeting
  • Member Name
  • Member Membership #
  • Designation of Voting Right to Proxy Holder (Proxy Holder Name)
  • Member Signature

Both the PROXY FORM LIST Template and the PROXY VERIFICATION FORM Template can be accessed via the FHBC website from the FHBC General Meeting main page (here) or from the General Meeting Documents section of the FHBC website www.fieldhockeybc.com/documents/ under the heading 2023 Special General Meeting.

All PROXY VOTING Form submissions are to be returned to info@fieldhockeybc.com by May 11, 2023

 

Submission of an INDIVIDUAL VOTER FORM (for those members NOT carrying votes via proxy)

For members wishing to attend the 2023 FHBC Special (Extraordinary) General Meeting and vote as an individual, FHBC has created an INDIVIDUAL VOTER FORM that can be accessed from the FHBC website either from the FHBC General Meeting main page (here) or from in the General Meeting Documents section of the FHBC website www.fieldhockeybc.com/documents/ under the heading 2023 Special General Meeting.

All INDIVIDUAL VOTING FORM submissions are to be returned to info@fieldhockeybc.com by May 16, 2023

Following receipt and processing of a Voting Form Submission, FHBC will upload all relevant detail into the voting software being utilized for the 2023 Virtual FHBC Special (Extraordinary) General Meeting and communicate thereafter to those carrying votes on how they can access the voting software and cast votes at the SGM.

In the meantime, please do not hesitate to reach out and contact us at info@fieldhockeybc.com should you have any questions regarding the 2023 FHBC Special (Extraordinary) General Meeting.

Yours in sport,

Mark Saunders
Executive Director
Field Hockey BC
April 26, 2023



 

Notice of FHBC Special General Meeting


You can download the PDF version of this communique here.


Dear Field Hockey BC Member,

At the Field Hockey BC (FHBC) Annual General Meeting in February, I announced the FHBC board of director’s intent to revise to the society’s bylaws. Today I am writing to advise the members of a Special (Extraordinary) General Meeting (under section 3.1.2 of FHBC’s bylaws) to consider the following notice of the motion:

“That the bylaws of the Field Hockey British Columbia (FHBC) be rescinded and replaced with the revised bylaws that have been presented to the members, inclusive of the FHBC Transition Plan, effective September 1, 2023”.

Moved by Mark Vaughan, Business Development Director
Seconded by Gavin Caldecott, Vice President

The special (extraordinary) general meeting will take place May 17, 2023, at 6:30 pm, in a virtual capacity via Zoom.

The board of directors felt strongly that the membership needs adequate time and opportunity to review and understand the changes being proposed and we wanted to assure the ability to ask questions. Rather than reading through a track-changed document, the revised bylaws have been summarized in a single document (click here) and there will be a moderated open house for members to ask questions.

The Open House will take place April 26, 2023, at 6:30 pm, via Zoom. There will be a short presentation, followed by the opportunity to ask questions. The meeting is scheduled for 90 minutes maximum. FHBC’s legal counsel from SportLaw will be present to support with questions, as required.

To ensure the session is efficient as possible, please use this survey (click here) to submit your questions. You will have the option to ask questions anonymously if you wish. Please submit your questions no later than April 24, 4:00 pm.

The revised bylaws and transition plan and summary of changes can be found online here.
The current bylaws can be found online here.

FHBC will send out a second similar notice to membership on April 26, 2023 directing members as to how they may attend the virtual special (extraordinary) general meeting, as well as how members register to vote at the special (extraordinary) general meeting. Information on registering to vote will also include steps to register votes via proxy. This notice will also act as a reminder of the Town Hall meeting that evening and of the date and time for the special (extraordinary) general meeting.

On behalf of the entire Board of Directors, I look forward to the opportunity to engage with the members on these proposed bylaw changes.

Yours in Field Hockey,

Denise McGeachy
President, Field Hockey BC 



 

2023 Vancouver International Tournament (VIT) – Registration is now open!


The 2023 VIT is scheduled to take place over the 2023 May Long Weekend at the Burnaby Lake West Complex. The 2023 VIT is targeted to involve three divisions, Women’s Social, Mixed Social, and Women’s Masters, although consideration to include other divisions will follow the team registration deadline in April 2023.

FHBC looks forward to welcoming the teams for what we hope will be another memorable weekend for all.

Tournament Dates: May Long Weekend (May 20-22, 2023)
Tournament Venue: Burnaby Lake Sports Complex West – Three ‘field turf’ artificial surfaces
Tournament Schedule: Playing and Umpire Schedules will be posted following the team entry deadlines
Tournament Rules: will be posted to follow the team registration deadline
Entry Forms: BC Teams / Out of Province Teams (registration will open on March 15)