2021 FHBC Annual General Meeting – Third Notice of 2021 AGM Calendar Timelines

You can download the PDF version of this document here.


Further to the first and second AGM notice circulations on December 21, 2020 and January 4, 2021 respectively, FHBC is sending out a third of four planned community communiques in preparation for the upcoming VIRTUAL Field Hockey BC Annual General Meeting on February 10th, 2021 (6.30pm). This third notice draws particular attention to the deadline for the submission of forms associated with VOTING at the AGM.

For those members wishing to attend and carry an individual vote or carry permissible proxy votes at the 2021 Virtual FHBC AGM, the following deadline has been set for the submission of an appropriate form or forms:

  • Deadline for Submission of Proxy Forms to FHBC: February 3, 2021
  • Deadline to Register as an Individual Voter: February 3, 2021

 

Submission of PROXY VOTING FORMS

FHBC has posted TWO forms associated with voting via Proxy at the 2021 FHBC AGM:

  1. The first form is a PROXY FORM LIST that a proxy holder is responsible for completion and submission to FHBC by the deadline of February 3, 2021.
  2. The second form is a PROXY VERIFICATION FORM/SUBMISSION that requires a member signature confirming the identity of the proxy holder who will carry their vote at the 2021 FHBC AGM.

The Proxy Holder is responsible for the SINGLE (all at one time) SUBMISSION of BOTH the PROXY FORM LIST and the SIGNED PROXY VERIFICATION(S) to FHBC by the deadline date of February 3, 2021.

For SIGNED PROXY VERIFICATION(S), members can utilize the posted PROXY VERIFICATION FORM and return this to the Proxy Holder, OR members may submit the following standardized information to the Proxy Holder by other means (for example as a photo file):

  • Title: 2021 FHBC AGM
  • Member Name:
  • Member Membership #:
  • Designation of Voting Right to Proxy Holder (Proxy Holder Name):
  • Member Signature:

Both the PROXY FORM LIST Template and the PROXY VERIFICATION FORM Template can be accessed via the FHBC website from the FHBC AGM main page www.fieldhockeybc.com/annual-general-meeting-agm/ or from in the General Meeting Documents section of the FHBC website www.fieldhockeybc.com/documents/ under the heading 2021 FHBC AGM.

All VOTING Form submissions are to be returned to info@fieldhockeybc.com by February 3, 2021.

 

Submission of an INDIVIDUAL VOTER FORM (for those members NOT carrying votes via proxy)

For members wishing to attend the 2021 FHBC AGM and vote as an individual, FHBC has created an INDIVIDUAL VOTER FORM that can be accessed from the FHBC website either at the FHBC AGM main page www.fieldhockeybc.com/annual-general-meeting-agm/, or from the General Meeting Documents section of the FHBC website www.fieldhockeybc.com/documents/ (under the heading 2021 FHBC AGM). INDIVIDUAL VOTER FORM SUBMISSION is required by a deadline date of February 3, 2021

All VOTING Form submissions are to be returned to info@fieldhockeybc.com by February 3, 2021.

 

Uploading Voting Information in advance of the 2021 FHBC AGM

Following receipt and processing of a Voting Form Submission, FHBC will upload all relevant detail into the voting software being utilized for the 2021 Virtual FHBC AGM and communicate thereafter to those carrying votes on how they can access the voting software and cast votes at the AGM.

In the meantime, please do not hesitate to reach out and contact us at info@fieldhockeybc.com should you have any questions regarding the 2021 FHBC AGM.

Yours in sport,

Margaret Johnson
Vice-President
Field Hockey BC
January 20, 2021

Interior Technical Development Program Registrations are Now Open!

Field Hockey BC is excited to announce a 6-week Technical Development program for Interior athletes from January 31st to March 7th. This program is open to athletes of all abilities and is intended to help athletes develop their technical skills. Both age groups will be coached by Ben Fecht & Dani Hennig. This program will primarily focus on acquiring skills for Passing and Receiving, focusing on key elements such as grip, ball position, preparation and execution.

This program will adhere to the current COVID-19 protocols as approved by the Provincial Health Officer, viaSport and Field Hockey BC. More information about our Responsible Return to Play Framework can be found on our website: https://fieldhockeybc.com/covid-19-response/. For more information on the Technical Development program, please access: https://fieldhockeybc.com/players/female-regional-technical-development-program/.

The deadline to register is Monday, January 25th.

IMPORTANT: registration is limited to maintain an athlete coach ratio of 8:1 and will be on a first come-first served basis.


REGISTER HERE

U16 Age Group (Born: 2005, 2006 & 2007)

Day/Time – Sundays, 12:15 – 1:30pm
Date Range – January 31st – March 7th
Cost – $98
Location – Capital News Centre, Kelowna, BC

U18 Age Group (Born: 2003 & 2004)

Day/Time Sundays – 1:45 – 3:00pm
Date Range – January 31st – March 7th
Cost – $98
Location – Capital News Centre, Kelowna, BC

*Interested Male Athletes, please email katie@fieldhockeybritishcolumbia.com
*Interested Goalkeepers, please email katie@fieldhockeybritishcolumbia.com prior to registering, as your program details may differ

2021 FHBC Annual General Meeting – Second Notice of 2021 AGM Calendar Timelines

You can access the PDF version of this document here.


Further to the first AGM notice circulation on December 21, 2020, FHBC is sending out a second of four planned community communiques in preparation for the upcoming VIRTUAL Field Hockey BC Annual General Meeting on February 10th, 2021 (6.30pm). This second notice draws particular attention to the deadline for the submission of Formal Motions ahead of the AGM and acts as a reminder of the deadline for submission of Nominations to the Board of Directors 

  • Deadline for Submission of Formal MotionsJanuary 18, 2021
  • Deadline for Submission of Nominations to the Board of Directors: January 18, 2021

Submission of Formal Motions 

FHBC has posted a Formal Motion Submission Form on the FHBC website that can be accessed from the FHBC AGM main page www.fieldhockeybc.com/annual-general-meeting-agm/ or from the General Meeting Documents section of the FHBC website www.fieldhockeybc.com/documents/ under the heading 2021 FHBC AGM.  

To submit a Formal Motion, please complete a Formal Motion Submission Form (click here to download) and return the form by January 18, 2021 to info@fieldhockeybc.com.

FHBC Board of Director Nominations 

The following four FHBC Board of Director positions are up for election in 2021: 

  1. Vice-President 
  2. Domestic Director 
  3. Marketing Director 
  4. Athlete Program Director

FHBC has posted the terms of reference for each position above and the applicable nomination form in the General Meeting Documents section of the FHBC website www.fieldhockeybc.com/documents/ under the heading 2021 FHBC AGM. To nominate an individual for any of the Board of Director positions above, please complete a nomination form and return the form by January 18, 2021 to info@fieldhockeybc.com. 

In addition and as a polite reminder, the full calendar outline for the submission of information and documentation ahead of the virtual FHBC AGM is as follows: 

  • AGM Date: February 10, 2021 at 6.30pm  
  • Deadline for Submission of Nominations to the Board of DirectorsJanuary 18, 2021 
  • Deadline for Submission of Formal MotionsJanuary 18, 2021  
  • Release and Posting of Proxy Form Template: January 20, 2021 
  • Deadline for Submission of Proxy Form to FHBC: February 3, 2021 
  • Deadline to Register as an Individual Voter: February 3, 2021 
  • Deadline to Register Questions in advance of the AGM (Optional): February 5, 2021 
  • Virtual AGM Trial Run (Internal): February 8, 2021  

The timeline above recognizes the level of complexity required when considering a virtually hosted AGM and in particular sets realistic submission deadlines designed to enable FHBC to pre-load election, motion, and voting detail into the supporting technology. Once such detail has been pre-loaded sufficient time remains for FHBC to communicate with members (most specifically voting members) as to how such technology will be utilized both in advance of and at the AGM.   

FHBC intends to provide similar AGM updates/reminders scheduled for membership dissemination on January 20, 2021; and January 25, 2021. Each AGM update is intended to provide guidance as to due process ahead of pertinent calendar deadlines.  

In the meantime, please do not hesitate to reach out and contact us at info@fieldhockeybc.com should you have any questions regarding the 2021 FHBC AGM.  

Yours in sport, 

Margaret Johnson
Vice-President
Field Hockey BC
January 4, 2021 

Coach applications for the FHBC 2021 Provincial Program are now open

Field Hockey BC is now accepting applications for the role of Provincial Head Coach and Provincial Assistant Coach for the 2021 Field Hockey Canada National Championships in Ontario in July.

Applicants need:

  • To be available to attend the respective trials, training sessions, and entire Championships.
  • Meet Field Hockey Canada’s mandatory SafeSport/minimum certification requirements

If you are interested in applying for a provincial coaching position, please access this application link.

Provincial Coach pay scale is under review.

The deadline to apply is January 15, 2021.

To assist with your application, please refer to the following documents:

2021 FHBC Annual General Meeting – Advance Notice of Calendar Timelines

You can access the PDF version of this document here.


In preparation for the upcoming Field Hockey BC Annual General Meeting on February 10th, 2021 (6.30pm), the Field Hockey BC Board of Directors and Staff wish to reach out to inform the membership that the 2021 AGM will be hosted in a VIRTUAL capacity utilizing both video conference and web-based voting technology.

Given the current restrictions imposed on group gatherings by the BC Public Health Office, the expectation is that an in-person hosted AGM will neither be possible nor appropriate in February 2021. As a result, FHBC is providing a series of advance notices to membership beginning with this communique outlining a calendar timeframe for the submission of information and documentation ahead of a virtual AGM:

  • AGM Date: February 10, 2021 at 6.30pm
  • Deadline for Submission of Nominations to the Board of Directors: January 18, 2021
  • Deadline for Submission of Formal Motions: January 18, 2021
  • Release and Posting of Proxy Form Template: January 20, 2021
  • Deadline for Submission of Proxy Form to FHBC: February 3, 2021
  • Deadline to Register as an Individual Voter: February 3, 2021
  • Deadline to Register Questions in advance of the AGM (Optional): February 5, 2021
  • Virtual AGM Trial Run (Internal): February 8, 2021

The timeline above recognizes the level of complexity required when considering a virtually hosted AGM and in particular sets realistic submission deadlines designed to enable FHBC to pre-load election, motion, and voting detail into the supporting technology. Once such detail has been pre-loaded sufficient time remains for FHBC to communicate with members (most specifically voting members) as to how such technology will be utilized both in advance of and at the AGM.

FHBC intends to provide similar AGM updates/reminders scheduled for membership dissemination on January 4, 2021; January 20, 2021; and January 25, 2021. Each AGM update is intended to provide guidance as to due process ahead of pertinent calendar deadlines.

This first AGM notice provides the opportunity to introduce due process for nominations to the FHBC Board of Directors:

FHBC Board of Director Nominations

The following four FHBC Board of Director positions are up for election in 2021:

  1. Vice-President
  2. Domestic Director
  3. Marketing Director
  4. Athlete Program Director

FHBC has posted the terms of reference for each position above and the applicable nomination form in the Annual General Meeting page of the FHBC website www.fieldhockeybc.com/annual-general-meeting-agm/.  To nominate an individual for any of the Board of Director positions above, please complete a nomination form and return the form by January 18, 2020 to info@fieldhockeybc.com.
A reminder will be included in the January 4, 2021 update to follow.

In the meantime, please do not hesitate to reach out and contact us at info@fieldhockeybc.com should you have any questions regarding the 2021 FHBC AGM.

Yours in sport,

Margaret Johnson
Vice-President
Field Hockey BC
December 21, 2020

FHBC welcomes back Katie Jameson as Athlete Program and Sport Development Manager


Katie is returning to Field Hockey BC after working for 3 years at viaSport BC in the Sport Development Department. She is excited to come back to Field Hockey BC with a deeper knowledge of the Provincial Sport System and extensive experience with coach education and the NCCP.

Katie has deep roots in the field hockey community. She previously worked for our organization as the Member Services and Communications Coordinator and as an intern while she was in University.

She has also played field hockey for most of her life, and was an athlete in our Regional and Provincial programs when she was a teenager.

Katie went on to play field hockey at the University of British Columbia, where she won 4 CIS Championship titles. She now plays recreationally in the Vancouver Women’s Field Hockey Association and volunteers with her club.

Field Hockey BC’s Organizational Review Committee – Call for Committee Members


Field Hockey BC would like to begin an organizational review. We are looking for 2 additions to the existing committee that will be handling the RFP process to select an outside contractor to perform the review.

Currently, the president, Andrew Dewberry, the Business Development Director, Mark Vaughan, and the Athlete Program Director, Jennifer Taylor make up the committee. The goal of this committee will be to determine the areas of review for the Society and the final product to be developed by the third party.

Ideally, we are interested in people who have been involved in organizational reviews in similar organizations or organizations of a similar scale. Please direct your interest to Mark Vaughan, Business Development Director at mark@vaughanplanning.com.

Field Hockey BC welcomes Michelle (Savich) McNaughton, new FHBC Coaching Director


Michelle steps into the role of Coaching Director for the FHBC Board of Directors in an acting capacity following the recent resignation of Gurjit Sidhu. The Field Hockey BC Board sincerely thanks Gurjit for his commitment to the Society and offers a warm welcome to Michelle as she joins the governance team. Michelle has been appointed by the FHBC Board of Directors in an acting capacity as Coaching Director until such time as this position is next up for election (2022).

Michelle has been a part of the field hockey community for over three decades. She first picked up a stick in middle school in Chilliwack and participated on high school and high-performance teams in British Columbia before attending Acadia University. In Nova Scotia, Michelle was a founding member of the Acadia varsity team for four years and led the team as captain for two years. After a debilitating injury took her off the field as an athlete, Michelle was encouraged to pursue coaching by the Acadia and Nova Scotia field hockey programs as way of staying involved in the game.

Since 2004-2005, Michelle has coached teams at a variety of levels in the Maritimes and in British Columbia. When she began her career as a teacher in the Chilliwack school district, Michelle eagerly volunteered with the Chilliwack Pink Panthers, quickly becoming head coach, and then club president in 2006-2007. Through her leadership, the Pink Panthers have grown exponentially and elevated their skill level. This has allowed the Pink Panthers to compete at Cal Cup, host international touring teams, host FHBC club competitions and successfully advocated for inclusion in the Vancouver Women’s Field Hockey Association.

In addition to her club responsibilities, Michelle is head coach of the Sardis Secondary team, head coach of the Mt. Sleese Middle School team and co-coordinator of the Chilliwack middle school league; she is also the former Fraser Valley Field Hockey Commissioner and current Fraser Valley East representative.

Michelle is proud to continue the development of the game in her community and is a tireless advocate for the sport in the Fraser Valley. Having recovered from her injury as a varsity athlete, Michelle cautiously returned to the field in 2013 and continually seeks to advance her knowledge of all aspects of the game, including technical officiating. In 2019, Michelle was selected to attend an FIH technical officiating seminar in Ipoh, Malaysia.

As Coaching Director of FHBC, Michelle hopes to connect coaches from around the province and emphasize the growth of the game, facilitate the transition to the NCCP coaching certification programming, support coaches and mentees in working together, and offer support and tools to promote excellence in our game. A key element in this work is celebrating coaches and recognizing them for their diverse and valuable contribution to their local and provincial communities as they showcase passion and love for field hockey.

Michelle looks forward to working with FHBC to continue building and developing nation-leading coaches, coaching resources, and recognizing coaches at all levels, from the grass roots to high performance, who play an integral role in the ongoing growth and development of our sport.

COVID-19 Response: PHO Order Interpretation – Community Communique #9

You can access the PDF version of this document here.


December 3rd, 2020 PHO Order Interpretation

Adult Activity Suspension and Youth Program return to ‘First Stage’ Return to Responsible Play

Dear Field Hockey BC Members

On behalf of the Field Hockey BC (FHBC) Board of Directors, I am writing to provide for an important update concerning the intent and expectation of the December 3rd, 2020 Provincial Health Office (PHO) order. The PHO order released today can be accessed at the following link:

https://www2.gov.bc.ca/gov/content/safety/emergency-preparedness-response-recovery/covid-19-provincial-support/restrictions#sports

Shortly after the PHO order was released, Field Hockey BC attended a viaSport BC meeting to gain the clarification required in order to provide for this communique to membership. In short, the Provincial Health Office and viaSport BC is requiring the Organized Sport Sector to further limit the amount of physical interactions and travel to help reduce the spread of COVID-19.

What does this mean for Field Hockey activity?
*Aligned and updated to the PHO Order Revision dated February 5th, 2021.

Adults (*22 years old and over):

  • Effective immediately, Field Hockey activity for Adults (*22 years old and over) is suspended.
  • Individual adults may continue to train alone (where permissible within their local community).
  • High-Performance Adult athletes that are identified as Canadian Sport Institute (CSI) targeted athletes with either Field Hockey Canada (NSO) or Field Hockey BC (PSO) have an exemption to continue to participate and travel to NSO or PSO programming. Such programming is subject to ‘First Stage’ Responsible Return to Play guidelines (now requiring a 3m physical distancing protocol – up from the previous 2m protocol).

Youth (*21 years old and under):

  • Youth Field Hockey activity (*21 years old and under) may continue BUT MUST be delivered according to ‘First Stage’ Responsible Return to Play (requiring full physical distancing protocols).
  • The ‘First Stage’ Responsible Return to Play Framework requires a 2m Physical Distancing Protocol, however, the December 3rd, 2020 PHO Order now requires (effective immediately) a 3m Physical Distancing Protocol.
  • Adult coaches and safety officers are permitted to continue to lead full physical distanced youth field hockey programming.

Can one travel to access Field Hockey programming?

  • Travel at this time is restricted to the local community where one resides.
  • It is permissible for travel to take place to a ‘home’ club in order to access programming (for those able to participate in such programming under the PHO order).

How long is the December 3rd, 2020 PHO order in effect?

  • This order does not have a specified timeline and should be considered an indefinite order.

For further detail regarding Field Hockey’s COVID-19 response and to access the Responsible Return to Play Framework documentation, please access this information housed on the Field Hockey BC website at: https://fieldhockeybc.com/covid-19-response/. Further reference material can be found on the viaSport BC website at https://www.viasport.ca/return-sport.

It is likely that that Organized Sport Sector will experience a number of further updates around this order as we approach the New Year and Field Hockey BC will continue to provide as much clarity to our community membership as possible. Despite the restrictions imposed by this latest PHO Order, Field Hockey BC trusts that our community will remain vigilant in helping to flatten the COVID-19 curve and in doing so progressively move the collective organized sport sector towards greater freedoms for participation in 2021.

Yours in sport,

Mark Saunders
Executive Director
Field Hockey BC
December 3, 2020