Third Notice of 2021 AGM Calendar Timelines
Dear Field Hockey BC Members
Further to the first and second AGM notice circulations on December 21, 2020 and January 4, 2021 respectively, FHBC is sending out a third of four planned community communiques in preparation for the upcoming VIRTUAL Field Hockey BC Annual General Meeting on February 10th, 2021 (6.30pm). This third notice draws particular attention to the deadline for the submission of forms associated with VOTING at the AGM.
For those members wishing to attend and carry an individual vote or carry permissible proxy votes at the 2021 Virtual FHBC AGM, the following deadline has been set for the submission of an appropriate form or forms:
- Deadline for Submission of Proxy Forms to FHBC: February 3, 2021
- Deadline to Register as an Individual Voter: February 3, 2021
Submission of PROXY VOTING FORMS
FHBC has posted TWO forms associated with voting via Proxy at the 2021 FHBC AGM:
- The first form is a PROXY FORM LIST that a proxy holder is responsible for completion and submission to FHBC by the deadline of February 3, 2021.
- The second form is a PROXY VERIFICATION FORM/SUBMISSION that requires a member signature confirming the identity of the proxy holder who will carry their vote at the 2021 FHBC AGM.
The Proxy Holder is responsible for the SINGLE (all at one time) SUBMISSION of BOTH the PROXY FORM LIST and the SIGNED PROXY VERIFICATION(S) to FHBC by the deadline date of February 3, 2021.
For SIGNED PROXY VERIFICATION(S), members can utilize the posted PROXY VERIFICATION FORM and return this to the Proxy Holder, OR members may submit the following standardized information to the Proxy Holder by other means (for example as a photo file):
- Title: 2021 FHBC AGM
- Member Name:
- Member Membership #:
- Designation of Voting Right to Proxy Holder (Proxy Holder Name):
- Member Signature:
Both the PROXY FORM LIST Template and the PROXY VERIFICATION FORM Template can be accessed via the FHBC website from the FHBC AGM main page www.fieldhockeybc.com/annual-general-meeting-agm/ or from in the General Meeting Documents section of the FHBC website www.fieldhockeybc.com/documents/ under the heading 2021 FHBC AGM.
All VOTING Form submissions are to be returned to info@fieldhockeybc.com by February 3, 2021.
Submission of an INDIVIDUAL VOTER FORM (for those members NOT carrying votes via proxy)
For members wishing to attend the 2021 FHBC AGM and vote as an individual, FHBC has created an INDIVIDUAL VOTER FORM that can be accessed from the FHBC website either at the FHBC AGM main page www.fieldhockeybc.com/annual-general-meeting-agm/, or from the General Meeting Documents section of the FHBC website www.fieldhockeybc.com/documents/ (under the heading 2021 FHBC AGM). INDIVIDUAL VOTER FORM SUBMISSION is required by a deadline date of February 3, 2021
All VOTING Form submissions are to be returned to info@fieldhockeybc.com by February 3, 2021.
Uploading Voting Information in advance of the 2021 FHBC AGM
Following receipt and processing of a Voting Form Submission, FHBC will upload all relevant detail into the voting software being utilized for the 2021 Virtual FHBC AGM and communicate thereafter to those carrying votes on how they can access the voting software and cast votes at the AGM.
In the meantime, please do not hesitate to reach out and contact us at info@fieldhockeybc.com should you have any questions regarding the 2021 FHBC AGM.
Yours in sport,
Margaret Johnson
Vice-President
Field Hockey BC
January 20, 2021
2021 FHBC AGM Documents
- 2021 FHBC AGM – Third Notice of 2021 AGM Calendar Timelines
- 2021 FHBC AGM – Second Notice of 2021 AGM Calendar Timelines
- 2021 FHBC AGM – Advance Notice of 2021 AGM Calendar Timelines
- 2021 FHBC AGM – Notice of Motions
- 2021 FHBC AGM – Elections to the Board Of Directors – Election Slate
- 2021 FHBC AGM – Field Hockey BC Audited Financial Statement – to August 31 2020
- 2021 FHBC AGM – Individual Voter Form
- 2021 FHBC AGM – Proxy Form Submission – Proxy List
- 2021 FHBC AGM – Proxy Form Submission – Signature Verification Form
- 2021 FHBC AGM – Board Member Nomination Form
- 2021 FHBC AGM – Formal Motion Submission Form
- 2021 FHBC AGM – Duties of Officers – Athlete Program Director
- 2021 FHBC AGM – Duties of Officers – Domestic Director
- 2021 FHBC AGM – Duties of Officers – Marketing Director
- 2021 FHBC AGM – Duties of Officers – Vice-President
FHBC Strategic Planning
- 2016-2020 FHBC Strategic Planning – Macro Strategic Priorities
- 2016-2020 FHBC Strategic Planning – Competition Review
- 2016-2020 FHBC Strategic Planning – Field Hockey BC Strategic Plan
2020 FHBC AGM Documents
- 2020 FHBC AGM – Election (BOD) and Motion Notice
- 2020 FHBC AGM – Meeting Agenda
- 2020 FHBC AGM – Previous Meeting Minutes (February 9, 2019)
- 2020 FHBC AGM – AGM Package
- 2020 FHBC AGM – Notice of Motions
- 2020 FHBC AGM – FHBC Board of Director Elections – Duties of Officers
- 2020 FHBC AGM – Elections to the Board Of Directors – Election Slate
- 2020 FHBC AGM – Financial Audit – Financial Statement to August 31, 2019
- 2020 FHBC AGM – Voting Chart
- 2020 FHBC AGM – Proxy Form
- 2020 FHBC AGM – Board Member Nomination Form
- 2020 FHBC AGM – Message from the Board of Directors to the Vancouver Women’s FHA