The position of Events and Officials Coordinator is designed to provide logistical support in line with the operational requirements of the annual Field Hockey BC event calendar and event based officiating calendar, the officials development pathway and the delivery of the Officials Professional Development and Certification Program, as well as, the oversight for facility bookings and equipment provision to Field Hockey BC programming. The Events and Officials Coordinator will be responsible for the coordination of each of the areas outlined within this job description and will report as a staff member of the Society to the Executive Director.

Previous experience within sports administration is an advantage but not essential for application. This position lends itself to individuals who are looking to embark on a career within sport and leisure or for those who are already actively involved within the sporting community. Field Hockey BC will require applicants to gain appropriate criminal records clearance and the Society also requires the submission of at least two job related references. Job related references can be submitted upon application or following a successful invitation to attend interview. Only those applicants invited to attend interview will be contacted following the application deadline.

Deadline for applications: February 22, 2022
Job to commence from: March 14, 2022

Access the full Job Description and see how to apply here.

In preparation for the upcoming VIRTUAL Field Hockey BC Annual General Meeting on February 9^th, 2022 (6.30pm), this notice draws particular attention to the deadline for the submission of forms associated with VOTING at the AGM.

For those members wishing to attend and carry an individual vote or carry permissible proxy votes at the 2022 Virtual FHBC AGM, the following deadline has been set for the submission of an appropriate form or forms:

• Deadline for Submission of Proxy Forms to FHBC: February 2, 2022
• Deadline to Register as an Individual Voter: February 2, 2022

Submission of PROXY VOTING FORMS

FHBC has posted TWO forms associated with voting via Proxy at the 2022 FHBC AGM:

1. The first form is a PROXY FORM LIST that a proxy holder is responsible for completion and submission to FHBC by the deadline of February 2, 2022.
2. The second form is a PROXY VERIFICATION FORM/SUBMISSION that requires a member signature confirming the identity of the proxy holder who will carry their vote at the AGM

The Proxy Holder is responsible for the SINGLE (all at one time) submission of BOTH the PROXY FORM LIST and the SIGNED PROXY VERIFICATION(S) by the deadline date of February 2, 2022.mFor signature verification, members can utilize the posted Proxy Verification Form and return this to the Proxy Holder, OR members may submit the following standardized information to the Proxy Holder by other means (for example as a photo file):

• Title: 2022 FHBC AGM
• Member Name:
• Member Membership #:
• Designation of Voting Right to Proxy Holder (Proxy Holder Name):
• Member Signature

Both the PROXY FORM LIST Template and the PROXY VERIFICATION FORM Template can be accessed via the FHBC website from the FHBC AGM main page www.fieldhockeybc.com/annual-general-meeting-agm or from in the General Meeting Documents section of the FHBC website www.fieldhockeybc.com/documents/ under the heading 2022 FHBC AGM.

All VOTING Form submissions are to be returned to info@fieldhockeybc.com by February 2, 2022

Submission of an INDIVIDUAL VOTER FORM (for those members NOT carrying votes via proxy)

For members wishing to attend the 2022 FHBC AGM and vote as an individual, FHBC has created an INDIVIDUAL VOTER FORM that can be accessed from the FHBC website either at the FHBC AGM main page www.fieldhockeybc.com/annual-general-meeting-agm, or from the General Meeting Documents section of the FHBC website www.fieldhockeybc.com/documents/ (under the heading 2022 FHBC AGM).

All VOTING Form submissions are to be returned to info@fieldhockeybc.com by February 2, 2022

Uploading Voting Information in advance of the 2022 FHBC AGM

Following receipt and processing of a Voting Form Submission, FHBC will upload all relevant detail into the voting software being utilized for the 2022 Virtual FHBC AGM and communicate thereafter to those carrying votes on how they can access the voting software and cast votes at the AGM.

In the meantime, please do not hesitate to reach out and contact us at info@fieldhockeybc.com should you have any questions regarding the 2022 FHBC AGM.

Mark Saunders
Executive Director
Field Hockey BC
January 24, 2022

Further to the first AGM notice circulation on December 22, 2021, FHBC is sending out a second of three planned community communiques in preparation for the upcoming VIRTUAL Field Hockey BC Annual General Meeting on February 9^th, 2022 (6.30pm). This second notice draws particular attention to the deadline for the submission of Formal Motions ahead of the AGM and acts as a reminder of the deadline for submission of Nominations to the Board of Directors:

• Deadline for Submission of Formal Motions: January 17, 2022
• Deadline for Submission of Nominations to the Board of Directors: January 17, 2022
  

Submission of Formal Motions

FHBC has posted a Formal Motion Submission Form on the FHBC website that can be accessed from the General Meeting Documents section of the FHBC website www.fieldhockeybc.com/documents/ under the heading 2022 FHBC AGM. To submit a Formal Motion, please complete a Formal Motion Submission Form and return the form by January 17, 2022 to info@fieldhockeybc.com.

FHBC Board of Director Nominations

The following five FHBC Board of Director positions are up for election in 2022:

1. President
2. Finance Director
3. Coaching Director
4. Umpiring Director
5. Business Development Director

FHBC has posted the terms of reference for each position above and the applicable nomination form in the General Meeting Documents section of the FHBC website www.fieldhockeybc.com/documents/ under the heading 2022 FHBC AGM. To nominate an individual for any of the Board of Director positions above, please complete a nomination form and return the form by January 17, 2022 to info@fieldhockeybc.com. A reminder will be included in the January 5, 2022 update to follow.

In addition and as a polite reminder, the full calendar outline for the submission of information and documentation ahead of the virtual FHBC AGM is as follows:

• AGM Date: February 9, 2022 at 6.30pm
• Deadline for Submission of Nominations to the Board of Directors: January 17, 2022
  
• Deadline for Submission of Formal Motions: January 17, 2022
• Release and Posting of Proxy Form Template: January 19, 2022
• Deadline for Submission of Proxy Form to FHBC: February 2, 2022
• Deadline to Register as an Individual Voter: February 2, 2022
  
• Deadline to Register Questions in advance of the AGM (Optional): February 4, 2022
• Virtual AGM Trial Run (Internal): February 7, 2022

The timeline above recognizes the level of complexity required when considering a virtually hosted AGM and in particular sets realistic submission deadlines designed to enable FHBC to pre-load election, motion, and voting detail into the supporting technology. Once such detail has been pre-loaded sufficient time remains for FHBC to communicate with members (most specifically voting members) as to how such technology will be utilized both in advance of and at the AGM.

FHBC intends to provide a further AGM update/reminder scheduled for membership dissemination on January 24, 2022. Each AGM update is intended to provide guidance as to due process ahead of pertinent calendar deadlines.

In the meantime, please do not hesitate to reach out and contact us at info@fieldhockeybc.com should you have any questions regarding the 2022 FHBC AGM.

Yours in sport,

Mark Saunders
Executive Director
Field Hockey BC
January 5, 2022