2021 FHBC Annual General Meeting – Third Notice of 2021 AGM Calendar Timelines

You can download the PDF version of this document here.


Further to the first and second AGM notice circulations on December 21, 2020 and January 4, 2021 respectively, FHBC is sending out a third of four planned community communiques in preparation for the upcoming VIRTUAL Field Hockey BC Annual General Meeting on February 10th, 2021 (6.30pm). This third notice draws particular attention to the deadline for the submission of forms associated with VOTING at the AGM.

For those members wishing to attend and carry an individual vote or carry permissible proxy votes at the 2021 Virtual FHBC AGM, the following deadline has been set for the submission of an appropriate form or forms:

  • Deadline for Submission of Proxy Forms to FHBC: February 3, 2021
  • Deadline to Register as an Individual Voter: February 3, 2021

 

Submission of PROXY VOTING FORMS

FHBC has posted TWO forms associated with voting via Proxy at the 2021 FHBC AGM:

  1. The first form is a PROXY FORM LIST that a proxy holder is responsible for completion and submission to FHBC by the deadline of February 3, 2021.
  2. The second form is a PROXY VERIFICATION FORM/SUBMISSION that requires a member signature confirming the identity of the proxy holder who will carry their vote at the 2021 FHBC AGM.

The Proxy Holder is responsible for the SINGLE (all at one time) SUBMISSION of BOTH the PROXY FORM LIST and the SIGNED PROXY VERIFICATION(S) to FHBC by the deadline date of February 3, 2021.

For SIGNED PROXY VERIFICATION(S), members can utilize the posted PROXY VERIFICATION FORM and return this to the Proxy Holder, OR members may submit the following standardized information to the Proxy Holder by other means (for example as a photo file):

  • Title: 2021 FHBC AGM
  • Member Name:
  • Member Membership #:
  • Designation of Voting Right to Proxy Holder (Proxy Holder Name):
  • Member Signature:

Both the PROXY FORM LIST Template and the PROXY VERIFICATION FORM Template can be accessed via the FHBC website from the FHBC AGM main page www.fieldhockeybc.com/annual-general-meeting-agm/ or from in the General Meeting Documents section of the FHBC website www.fieldhockeybc.com/documents/ under the heading 2021 FHBC AGM.

All VOTING Form submissions are to be returned to info@fieldhockeybc.com by February 3, 2021.

 

Submission of an INDIVIDUAL VOTER FORM (for those members NOT carrying votes via proxy)

For members wishing to attend the 2021 FHBC AGM and vote as an individual, FHBC has created an INDIVIDUAL VOTER FORM that can be accessed from the FHBC website either at the FHBC AGM main page www.fieldhockeybc.com/annual-general-meeting-agm/, or from the General Meeting Documents section of the FHBC website www.fieldhockeybc.com/documents/ (under the heading 2021 FHBC AGM). INDIVIDUAL VOTER FORM SUBMISSION is required by a deadline date of February 3, 2021

All VOTING Form submissions are to be returned to info@fieldhockeybc.com by February 3, 2021.

 

Uploading Voting Information in advance of the 2021 FHBC AGM

Following receipt and processing of a Voting Form Submission, FHBC will upload all relevant detail into the voting software being utilized for the 2021 Virtual FHBC AGM and communicate thereafter to those carrying votes on how they can access the voting software and cast votes at the AGM.

In the meantime, please do not hesitate to reach out and contact us at info@fieldhockeybc.com should you have any questions regarding the 2021 FHBC AGM.

Yours in sport,

Margaret Johnson
Vice-President
Field Hockey BC
January 20, 2021

Interior Technical Development Program Registrations are Now Open!

Field Hockey BC is excited to announce a 6-week Technical Development program for Interior athletes from January 31st to March 7th. This program is open to athletes of all abilities and is intended to help athletes develop their technical skills. Both age groups will be coached by Ben Fecht & Dani Hennig. This program will primarily focus on acquiring skills for Passing and Receiving, focusing on key elements such as grip, ball position, preparation and execution.

This program will adhere to the current COVID-19 protocols as approved by the Provincial Health Officer, viaSport and Field Hockey BC. More information about our Responsible Return to Play Framework can be found on our website: https://fieldhockeybc.com/covid-19-response/. For more information on the Technical Development program, please access: https://fieldhockeybc.com/players/female-regional-technical-development-program/.

The deadline to register is Monday, January 25th.

IMPORTANT: registration is limited to maintain an athlete coach ratio of 8:1 and will be on a first come-first served basis.


REGISTER HERE

U16 Age Group (Born: 2005, 2006 & 2007)

Day/Time – Sundays, 12:15 – 1:30pm
Date Range – January 31st – March 7th
Cost – $98
Location – Capital News Centre, Kelowna, BC

U18 Age Group (Born: 2003 & 2004)

Day/Time Sundays – 1:45 – 3:00pm
Date Range – January 31st – March 7th
Cost – $98
Location – Capital News Centre, Kelowna, BC

*Interested Male Athletes, please email katie@fieldhockeybritishcolumbia.com
*Interested Goalkeepers, please email katie@fieldhockeybritishcolumbia.com prior to registering, as your program details may differ

2021 FHBC Annual General Meeting – Second Notice of 2021 AGM Calendar Timelines

You can access the PDF version of this document here.


Further to the first AGM notice circulation on December 21, 2020, FHBC is sending out a second of four planned community communiques in preparation for the upcoming VIRTUAL Field Hockey BC Annual General Meeting on February 10th, 2021 (6.30pm). This second notice draws particular attention to the deadline for the submission of Formal Motions ahead of the AGM and acts as a reminder of the deadline for submission of Nominations to the Board of Directors 

  • Deadline for Submission of Formal MotionsJanuary 18, 2021
  • Deadline for Submission of Nominations to the Board of Directors: January 18, 2021

Submission of Formal Motions 

FHBC has posted a Formal Motion Submission Form on the FHBC website that can be accessed from the FHBC AGM main page www.fieldhockeybc.com/annual-general-meeting-agm/ or from the General Meeting Documents section of the FHBC website www.fieldhockeybc.com/documents/ under the heading 2021 FHBC AGM.  

To submit a Formal Motion, please complete a Formal Motion Submission Form (click here to download) and return the form by January 18, 2021 to info@fieldhockeybc.com.

FHBC Board of Director Nominations 

The following four FHBC Board of Director positions are up for election in 2021: 

  1. Vice-President 
  2. Domestic Director 
  3. Marketing Director 
  4. Athlete Program Director

FHBC has posted the terms of reference for each position above and the applicable nomination form in the General Meeting Documents section of the FHBC website www.fieldhockeybc.com/documents/ under the heading 2021 FHBC AGM. To nominate an individual for any of the Board of Director positions above, please complete a nomination form and return the form by January 18, 2021 to info@fieldhockeybc.com. 

In addition and as a polite reminder, the full calendar outline for the submission of information and documentation ahead of the virtual FHBC AGM is as follows: 

  • AGM Date: February 10, 2021 at 6.30pm  
  • Deadline for Submission of Nominations to the Board of DirectorsJanuary 18, 2021 
  • Deadline for Submission of Formal MotionsJanuary 18, 2021  
  • Release and Posting of Proxy Form Template: January 20, 2021 
  • Deadline for Submission of Proxy Form to FHBC: February 3, 2021 
  • Deadline to Register as an Individual Voter: February 3, 2021 
  • Deadline to Register Questions in advance of the AGM (Optional): February 5, 2021 
  • Virtual AGM Trial Run (Internal): February 8, 2021  

The timeline above recognizes the level of complexity required when considering a virtually hosted AGM and in particular sets realistic submission deadlines designed to enable FHBC to pre-load election, motion, and voting detail into the supporting technology. Once such detail has been pre-loaded sufficient time remains for FHBC to communicate with members (most specifically voting members) as to how such technology will be utilized both in advance of and at the AGM.   

FHBC intends to provide similar AGM updates/reminders scheduled for membership dissemination on January 20, 2021; and January 25, 2021. Each AGM update is intended to provide guidance as to due process ahead of pertinent calendar deadlines.  

In the meantime, please do not hesitate to reach out and contact us at info@fieldhockeybc.com should you have any questions regarding the 2021 FHBC AGM.  

Yours in sport, 

Margaret Johnson
Vice-President
Field Hockey BC
January 4, 2021